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EPSON recruits a Administrative Coordinator, Grand Casablanca – Morocco

EPSON recruits a Administrative Coordinator, Grand Casablanca – Morocco.

Based in Casablanca, Morocco

Reporting to the Head of Sales Israel & North Africa, the role of Administrative Coordinator is to provide proactive administrative and secretarial support to the Morocco office and immediate leadership team

 

Key Responsibilities

  • Organising travel bookings and arranging visas for travel where required.
  • Answering and screening telephone calls and emails.
  • Handling enquiries and ensuring that they are directed to the relevant team/person.
  • Preparation of minutes, documents and meeting materials.
  • Arranging regular monthly/quarterly meetings including room bookings and invitations.
  • Arranging larger corporate ‘event’ meetings including organisation of people travelling from multiple countries, planning hotels and airport pick up, ensuring all parties are aware of plans.
  • Working with peers to organise calendar milestones and deadlines for key activity including financial year end, forecasts, and meetings within the staff performance management cycle.
  • Support for designated other leaders, as required.
  • Effective functioning of the Reception area, including answering of switchboard, receiving clients / visitors, customer service, etc.
  • General administration and record keeping/filing
  • Process invoices and submit to H/O for payment
  • Resolve invoice and accounts queries
  • Process & GR purchase orders
  • General Office maintenance & Ordering of Stationary
  • Demo Stock Control
  • Office & Freight Expense control & reporting
  • Staff Absence & Fleet reporting to HR
  • Project co-ordination and support

 

Key Skills & Experience

  • Computer literate in Microsoft Office including Excel, Word and PowerPoint
  • Fluent in Arabic, English & French written & verbal communication
  • Ability to communicate at all levels of the organisation
  • Attention to detail, ensuring quality and accurate records maintenance
  • Ability to be logical and proactive, demonstrating the desire to follow issues through to closure
  • Good judgement, analysis and problem-solving skills
  • Ability to prioritize & close attention to detail
  • Ability to work under pressure amidst changing priorities while communicating with internal stakeholders
  • Strict confidentiality and discretion

 

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