Assistant Administratif (Assistant Sécurité)

Ambassade des États-Unis à Dakar

US Embassy Dakar hiring Administrative Assistant (Security Assistant).

Duties

Under the supervision of the Regional Security Officer, the Security Assistant maintains logs and subject files for numerous RSO programs including but not limited to LES security certifications, name check, Leahy Vetting, and procurement activities.
Distributes correspondences, types outgoing cables, letters and memos in French and English.
Translates documents from English to French and vice versa. Incumbent orders supplies for the office.
Prepares Time and Attendance reports for RSO staff in Dakar and Bissau.
Assists in making travel arrangements for staff along with Government of Senegal Security Officials who are attending RSO coordinated training, preparation of travel authorizations as well as completion of required post travel vouchers/reports.
Assists with maintaining up to date information in post’s Emergency Action Plan (EAP) and Emergency SMS system.

Job requirements

2 years of college/university studies is required.
Minimum of two years of previous office management experience is required.
English Level IV (fluency, speaking/reading/writing) is required. French Level IV (fluency, reading/speaking/writing) is required.
Ability to maintain contacts with officials of various agencies is required.
Ability to exercise resourcefulness in obtaining information or evidence is required.
Ability to draft reports in French and English.
Ability to gather information relevant to threat assessments and to determine level threat transactions, records, and reports.
Ability to meet deadlines, meticulous work habits, attention to detail, and the highest level of integrity and honesty required.
Current passport to travel outside Senegal, occasionally overnight. Proficiency in the use of personal computers, word processing, and spreadsheet software is required.