Site United Nations
The United Nations recruits an Associate finance and budget officer.
Org. Setting and Reporting
This position is located in Dakar, Senegal. This position involves a variety of tasks which contribute to the management of the Mission’s financial system, including planning, preparation, monitoring and reporting on all programme budget submissions, fund redeployments, and performance reporting. Additional tasks also include the coordination of effective financial services with the Regional Service Center, Entebbe (RSCE). These functions cover both UNOWAS and CNMC. The Associate Finance and Budget Officer reports to the Head of the Finance and Budget Unit of United Nations Office for West Africa and the Sahel (UNOWAS) and the Cameroon-Nigeria Mixed Commission (CNMC).
Within the delegated authority, the Associate Finance and Budget Officer will be responsible for the following duties:
- Assists with the preparation of cost estimates and budget proposals in terms of missions’ resourcing requirements such as staff and non-staff requirements, including programmatic aspects; assists, reviews and revises data with respect to the finalization of the budget proposals.
- Assist with the support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.
- Supports the administration and monitoring of extra-budgetary resources, including review of agreements and cost plans, assesses compliance with regulations and rules and established policies and procedures and advises the supervisor of any issue. Prepares the cost plan for all cost recovery services for the Mission; monitors and processes timely reimbursements for all services provided in accordance with the applicable policies and procedures
- Processes the mission’s redeployment of funds in accordance with the established procedures.
- Supports the review of efficient and effective use of budgetary resources by contributing to the robust monitoring of budget utilization and timely provision of information to the management for decision making; assists with support to fund centre/programme managers on budget implementation.
- Assists with the preparation of budget performance reports of the mission in ensuring that correct and accurate data/information are provided by the various programme/fund centre managers in compliance with the Controller’s instructions. Assists with the review of the performance reports for valid and adequate variance explanations between approved budgets and actual expenditures.
- Provides support to Fund Center managers for the year-end reviews of budget commitments in accordance with established criteria.
- Carries out duties consistent with the financial delegation in adherence with the UN Regulations and Rules.
- Supports with input, advice and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules and relevant guidelines under the direction of the supervisor.
- Assists with the maintenance of fixed asset register. Support the analysis, preparation and delivery of strategic reports and business intelligence to operational counterparts and mission leadership on financial resourcing and stewardship, and organizational performance of the mission, in line with mission priorities.
- Performs other duties as assigned.
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
An advanced university degree (Master’s degree, or equivalent) in business administration, finance, accounting or related fields is required. A first-level degree (Bachelor’s degree) in combination with two additional years of qualifying experience in accounting, budget or finance may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible professional experience in accounting, finance, budget, administration or related area is required.
Experience working in budgetary functions, cost recovery and trust fund management within UN system is desirable
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Initial appointment against this position is for a period of one year and may be subject to extension. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Closing date : 29 October 2021.