Executive Assistant

Site Mastercard Foundation

Mastercard Foundation recruits an Executive Assistant, Dakar, Senegal.

About Mastercard Foundation

Mastercard Foundation seeks a world where everyone has the opportunity to learn and prosper. Through its Young Africa Works strategy and Canadian EleV program, the Foundation works with partners to ensure that millions of young people, especially young women, access quality education, financial services and dignified work. Mastercard Foundation was established in 2006 through the generosity of Mastercard when it became a public company. The Foundation is independent with its own Board of Directors and CEO.

The work at the foundation

We have entered a very exciting time at the Foundation as we scale up our operations across Africa to realize our Young Africa Works strategy. Our role at the Mastercard Foundation is to be a catalyst. Our Young Africa Works strategy focuses on working with others to spur systemic change so young people have the opportunity to find work that is dignified and fulfilling.

The Foundation has opened offices in Rwanda, Kenya, Ghana, Senegal, Ethiopia, Nigeria and Uganda, building a broader leadership presence in Africa to develop specific strategies that support youth employment. Within a country, we work with governments, the private sector, educators and other funders to improve the quality of education and vocational training, prepare young people for the work force, expand access to financial services for entrepreneurs and small businesses, and connect job seekers to dignified and fulfilling work.

We are ambitious and driven. Our values transcend and rise above everything else as our guide. We encourage you to bring your bold ideas, curiosity, and expertise to your work. We laugh at ourselves and with each other. We are a team. Our journey together makes our impact even more meaningful

If you are an experienced Executive Assistant professional looking to increase your impact, read on!

The opportunity

Reporting to the Country Head, the Team Assistant will play a key role in maintaining the country office in Senegal. As we continue to grow, an office in Senegal provides an opportunity to oversee the management and implementation of the Foundation’s initiatives, drive the country-level coordination of all Foundation interventions and represent the Foundation at a country level. This position will have frequent interactions with other Foundation staff in Canada and across offices within Africa. Mastercard Foundation’s country offices support several program areas around youth employment under the Foundation’s Young Africa Works Strategy.

Ways you can contribute

  • Act as the office’s first point of contact for any queries and answer internal and external calls promptly and politely.
  • Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Country Office.
  • Provide administrative support to all Senegal office staff.
  • Manage office calendars including prioritizing and resolving scheduling conflicts as required.
  • Coordinate logistics of project meetings and events including room bookings, catering, refreshments etc.
  • Prepare meeting materials as appropriate.
  • Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips. This could also include visas, expense reports etc.
  • Manage agenda and take minutes at team meetings. Create, maintain and update the organization of files and records for teams.
  • Maintain organization of the database, shared network drives and SharePoint sites.
  • Assist with budget preparation and forecasting.
  • Assist with special projects.
  • Facilitate internal communication within the Country Office.
  • Flexible, adaptable, and able to execute a range of job duties and changing priorities.
  • Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
  • Professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.

Who you are

  • A College diploma or University degree is required.
  • Minimum 5 years of experience in an Executive Assistant role in a fast-paced environment. Local experience preferred.
  • Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively.
  • Excellent prioritization and time management skills.
  • Excellent interpersonal skills, exhibiting grace under pressure.
  • Excellent initiative and possess a « take charge » attitude and sense of ownership.
  • Bilingual English and French language skills required. Fluency in any local language is highly preferred.
  • Service oriented with a willingness to take on a variety of tasks/activities.
  • Able to work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
  • Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
  • Ability to set and achieve clear objectives.
  • You are flexible, adaptable, and able to execute a range of job duties and changing priorities.
  • You possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
  • You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
  • You have a commitment to Mastercard Foundation’s values and vision.

Deadline for Applications is September 20, 2021.

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