Finance and budget Assistant

Site United Nations

The United Nations is hiring a Finance and budget Assistant.

Org. Setting and Reporting

ECA’s mission, objective and strategic directions:

ECA’s mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063. The mission will be guided by ECA’s five new strategic directions which are advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solution to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

The African Institute for Economic Development and Planning (IDEP), located in Dakar (Senegal), is headed by a Director and is accountable to the Deputy Executive Secretary (Programme). IDEP is a subsidiary and training arm of ECA and is responsible for improving public sector management and development planning in support of member States’ structural transformation. The core functions of IDEP are as follows: contributing to enhancing the capacity of member States for better participatory development planning, including long-term visioning, sectoral policy design and planning and urban and regional planning; contributing to strengthening the capacity of member States to develop and adopt better approaches to economic policy formulation, management, monitoring and evaluation; contributing to enhancing the capacity of African countries to autonomously deploy development planning tools to achieve structural transformation of their economies and societies; and investing in capacity development, advisory and policy dialogue programmes and activities targeted at the mid-career and senior officials of African Governments, with special attention given to the next generation of younger professionals and women officials.

This position is located in the African Institute for Economic Development and Planning (IDEP) of the United Nations Economic Commission for Africa (ECA), located in Dakar, Senegal.

Responsibilities

Under the overall supervision and guidance of the Administrative Officer and within delegated authority, the Senior Finance and Budget Assistant will be responsible for the following duties:

Budget:

  • Acts as Certifying Officers on behalf of and in the absence of programme mangers at offices outside headquarters.
  • Undertakes reviews, analyses and preparation of the medium-term plan and its revisions.
  • Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
  • Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
  • Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
  • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
  • Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
  • Assists in the preparation of budget performance submissions.
  • Assists in finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
  • Monitors integrity of various financial databases.
  • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
  • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Claims

Reviews, analyses and processes payments to third-parties, commercial entities, individuals and troop-contributing countries, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.

Treasury:

  • Reviews incoming payment instructions with regard to banking details and sources of funds.
  • Prepares payments for final disbursement by Cashier.
  • Dispatches payment instructions and cheques to banks.
  • Creates receipts and deposits for all incoming funds.
  • Notifies payees of status of payments.
  • Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
  • Identifies and annotates bank account movements. Monitors bank balances worldwide.
  • Assists Cashier in cash management and investment issues, including cash flow forecasts.
  • Liaises with banks worldwide regarding outstanding items and payment instructions.
  • Investigates complaints on non-receipts.
  • Monitors cheque stock and orders new stock as required.
  • Reviews inter and intra-unit processes with aim to optimise workflow and customer orientation.
  • Monitors/reviews methods used to remit payments.
  • Assist in preparation of periodical reports: cash flow, contributions, etc.
  • Follows-up on audit recommendations.
  • Follows-up on fraud cases.
  • Assists cashier in the daily operation of the Cashier’s Unit responsible for the transmittal of payments worldwide.
  • Files and archives as required.

General

  • Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
  • Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
  • Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
  • Performs other related duties, as assigned.

Competencies

Professionalism:

  • Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment.
  • Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions, including programme development and database management, claims and treasury operations. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning and Organizing:

  • Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.
  • Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Supplemental courses/training in finance, administration, project management or related field is desirable.

Work Experience

  • A minimum of 10 ten years of experience in finance, budget, accounting, administrative services or related area is required.
  • Experience using Umoja or a similar system is desirable.
  • Experience with IPSAS accounting standards is desirable
  • Experience related to procurement and resource mobilization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in French is required; and knowledge of English is desirable. Knowledge of another official United Nations language is an advantage.

Closing date: 30 November 2021.

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