Accueil / Poste / Country Operations Analyst

Country Operations Analyst

Site IFAD

IFAD is hiring a Country Operations Analyst

This position is only open to nationals of Senegal.

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and  advocates at the local, national and international level for policies that contribute to rural transformation.

Post’s organizational accountability

The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five regional divisions and an Operational Policy and Results Division. The Country Operations Analyst (COA) post is located in an IFAD Sub-regional Hub or South-South and Triangular Cooperation (SSTC) and Knowledge Center (KC) and reports directly to the respective Country Director/Head of the Sub-regional Hub or SSTC KC. The incumbent provides services to the Country Directors (CD)/Country Programme Managers (CPM) and Country Programme Officers (CPO) within the Sub-regional Hub/SSTC and KC on both programme and resource related matters on which s/he may also receive guidance from the Country Programme Officer, the Senior Regional Procurement and the Regional Directors’ Front Office, as appropriate. S/he may provide technical guidance and support to the Country Programme Assistant (CPA) and/or Administrative Assistant (AA) in  the  Sub-regional  Hub/SSTC  and  KC,  collaborates  closely  with  staff  at  IFAD  HQ  and  collates information and data to ensure consistency, cohesion and synergy in administrative and programme related matters. The Country Operations Analyst is accountable for a range of administrative and programme support functions pertaining to coordination and execution of field operations. Key results/major activities include:

  • Project and Programme Support
  • Effective and Efficient Provision of Resource
  • Management Support
  • Country-specific Knowledge Building and
  • Knowledge Sharing Support
  • Managerial Functions

Key results expected / Major functional activities

Project and Program Support

The Country Operations Analyst supports IFAD staff within the IFAD Sub regional Hub/SSTC and KC in the efficient and effective delivery of IFAD- supported projects.  This involves substantive support to mission-related activities, monitoring deliverables against established deadlines, data analysis, and support to oversight of project procurement, as required. Responsibilities may include:

  • Supporting the organization and announcement of missions, including support to preparation of Terms of Reference and maintaining consultant rosters;
  • Performing analysis on programme-related financial data (e.g. annual work plans and budgets, disbursements, audits), including extracting and professional use of data from IFAD’s Grants and Investment Projects System (GRIPS) and Operational Results Management System (ORMS);
  • Following up on timely submission of financial and audit reports and reports indicating action taken on supervision mission recommendations;
  • As appropriate, supporting activities related to the oversight of project procurement in coordination with and under the overall guidance of the Senior Regional Procurement Officer, including: review of procurement provisions and arrangements of new projects to ensure their adequacy;
    review of AWPBs and procurement activities subject to IFAD no-objections; participating in project procurement reviews and following-up on recommendations with relevant project stakeholders;

Effective and efficient provision of resource management support

The Country Operations Analyst is responsible for ensuring efficient day-to-day handling of financial and non-financial resources (incl. HR matters, as required) pertaining to all IFAD staff and country programmes within the IFAD  Sub-regional Hub/SSTC and  KC  through corporate IT  tools  and  systems  and  ensures  that practices follow established regulations, rules and procedures. S/He ensures effective coordination with the host agency at the country level and works collaboratively with relevant staff at IFAD HQ. Responsibilities may include:

  • Ensuring  full  compliance  of  administrative activities  with IFAD  rules,  regulations, policies  and procedures;
  • Supporting the Budget Holder(s) within the IFAD Sub-Regional Hub/SSTC and KC in providing inputs to annual work plan and budget and to the regular management of allocated budgets;
  • Under the overall responsibility of  the Budget Holder, administering, executing and monitoring allocated budgets (incl. accruals) and certifying administrative expenditures, including travel administration  and  purchasing  consultancy  services,  other  goods  and/or  services  through PeopleSoft HR and Financials Enterprise Resource Planning (ERP) system;
  • Analysing  and  reconciling  financial  discrepancies  and assisting  in  reviewing  documents  with budgetary implications and making recommendations;
  • Administering country office assets (incl. maintenance of IFAD office furnishings and equipment, inventory control and vehicle/fleet management, if any) and supporting the management of relationships with the hosting agency;
  • Liaising with IFAD HQ Security on security related matters and attending the Security Management Team meetings on behalf of the CD/CPM as required.

Country specific knowledge building and knowledge sharing support

The Country Operations Analyst supports the collation and dissemination of good practices, lessons learnt and results in close collaboration with the country and regional team and other IFAD staff. This may include identification of project training needs, organization of related trainings and workshops and contribution to capacity building of project staff in program implementation, financial and budget management. S/He will also support organizing knowledge sharing events at country-level, and prepare short analytical knowledge management papers on relevant thematic issues to promote knowledge sharing between various programmes, within the division and the remainder of IFAD.
The  Country Operations Analyst  based in  SSTC and  KC  also  supports the  Country team  in  the promotion of South-South and Triangular Cooperation by administering contacts with partner agencies in the country and the region, supporting the logistics of SSTC exchanges and preparing short analytical papers on SSTC experiences. S/He will also maintain close contact with the other SSTC and KCs and relevant IFAD offices and will be engaged in monitoring and evaluation activities, as required.

Managerial functions

The Country Operations Analyst is accountable for integrity and transparency in the administration of IFAD resources. S/he is accountable for upholding IFAD’s core values and code of conduct, including integrity, transparency, and equity in the management of IFAD resources.

Impact of Key results / Key performance indicators

Technical analysis and synthesis of  information and data, including database management, creates the foundation for IFAD’s decision-making processes, and for ensuring quality of policy and programme advice provided to regional staff and/or the government. Analytical documents and linked monitoring frameworks (programme log frames inform the IFAD Results-Based Country Strategic Opportunities Programme [RB- COSOP] objectives and the Results Management Framework) are used in the development and evaluation of IFAD’s country programmes. Thus, the Country Operations Analyst contributes to upholding of the Country Office’s reputation by showcasing IFAD’s capacity for successful programme delivery, which enhances IFAD’s recognition as a reliable development partner. The key results have an impact on the efficiency of the Sub- regional Hub/SSTC and KC. Accurate analysis and presentation of information, thoroughly researched and fully  documented  work  strengthens  the  capacity  of  the  hub  and  facilitates  subsequent  action  by  the supervisors. Incumbent’s own initiative is decisive in results of work and timely finalization

Representation / Work relationships

In the context of programme design and delivery, the Country Operations Analyst ensures the exchange of technical information between the programme team, as well as, forming and maintaining collaborative working relationships with  counterparts and  other  relevant partners  in  the  country, to  enhance  consistency and reliability  in  IFAD’s development  assistance  to  the  government.  A  positive  outlook  of IFAD  as  a credible/reliable development partner is emphasized in the maintenance of relationships with counterparts. S/He also provides programme/project logistical support to both the country offices as well as the local authorities, as required.

Competencies

Organizational:

  • Strategic thinking and organizational development: Personal influence (Level 1)
  • Demonstrating Leadership: Personal leadership and attitude to change (Level 1)
  • Learning, sharing knowledge and innovating: Continuously seeks to learn, shares knowledge and innovates (Level 1)
  • Focusing on clients: Focuses on clients (Level 1)
  • Problem solving and decision making: Demonstrates sound problem solving and decision making ability (Level 1)
  • Managing time, resources and information: Manages own time, information and resources effectively (Level 1)
  • Team Work: Contributes effectively to the team (Level 1)
  • Communicating and negotiating: Communicates effectively: creates understanding between self and others (Level 1)
  • Building relationships and partnerships: Builds and maintains effective working relationships (Level 1)

Technical/Functional:

  • Understand the main processes and methods of work regarding to the position
  • Possess thorough knowledge of organizational policies and procedures as well as knowledge of national policies and development priorities, government structure and operations and apply them consistently in work tasks
  • Knowledge of rural project management and market development; field experience related to agricultural and rural development is desirable
  • Knowledge of policy oriented, programme based pro-poor approaches, and loan and grant preparation
  • Strong analytical skills, including the ability to identify systemic administrative and logistic issues and recommend solutions
  • Capacity to communicate fluently with different counterparts (civil society, government authorities, local communities, project staff) to align parties and build networks
  • Write clearly, succinctly and convincingly, and listen and communicate effectively to engage others
  • Computer skills: Knowledge of ERP systems is an asset, full command of office applications (Word, Excel, PowerPoint) and common Internet applications
  • Knowledge of IFAD’s financial and accounting principles

Minimum recruitment qualifications

Education:

Advanced university degree (Masters level) from an accredited institution in accounting, business administration, development, economics, finance, international relations, or related areas.

Experience:

At least two (2) years’ progressively responsible professional experience in development institutions and/or government service. Qualifying work experience in country programme analysis, operations management
and/or loan/grant administration with International financial institutions, development cooperation agencies, etc., would be an asset.

Language requirements:

Excellent written and verbal communication skills in French and English. Working knowledge of another official language (Arabic or Spanish) is highly desirable.

Other information

Applicants should note that IFAD staff members are international civil servants subject to the authority of the President of IFAD, and they may be assigned by him/her to any of the activities of IFAD, including field assignments and/or rotation within IFAD.

In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful

Candidates may be required to take a written test and to deliver a presentation as well as participate in interviews.

This position is only open to nationals of Senegal.

  • Vacancy Announcement Number : 1729
  • Deadline for Applications 17/02/2019
  • Duration of Assignment : 2 years

IFAD is hiring a Country Operations Analyst


Voir toutes les offres d'emploi

Très important : Méfiez vous des arnaques ! Vous ne devez payer, en aucun cas, des sommes d'argent aux recruteurs utilisant la plateforme EmploiDakar.com

Voir aussi

GBG recrute un Conseiller Client Téléphonique.

Ingénieur Réseau et Systèmes

CDD CDI Dakar, Sénégal Publiée le 20 février 2019 Informatique & Télécoms Société de la …

Laisser un commentaire

Votre adresse de messagerie ne sera pas publiée. Les champs obligatoires sont indiqués avec *