Internship – Administration and Data Analysis

Org. Setting and Reporting

Intern – Administration and Data Analyst is located in the United Nations Development Coordination Office- Regional Office for Africa (UNDCO-ROA) Dakar Hub, in Senegal. The incumbent reports to the Deputy Regional Director for Africa and works in close coordination with DCO-ROA in Addis Ababa.

Responsibilities

Under the general supervision of the Senior Administrative Assistant of the DCO Regional Office, the intern would be responsible for a full range of administration and data analysis related activities at DCO-Regional Office for Africa – Dakar Hub (DCO-ROA Dakar Hub). The intern provides assistance to General administration and Operations of DCO-ROA Dakar Hub and specific tasks may include: support setting up files, stores and manages data, minutes of meetings relevant to the scope of the DCO-ROA Dakar Hub; support other related administrative duties such as business/ official travel, programme monitoring, payment to vendors/ individual contractors for services, physical office space planning and maintenance of equipment, and organizing and coordinating seminars, conferences and translations; liaise with UNDP on matters of interest (Provisioning of UNDP services for DCO-ROA Dakar Hub) and manage the Deputy Regional Director’s schedule, liaising with the Senior Administrative Assistant of the DCO Regional Office.

Further, the Intern would also support the HR services of DCO-ROA Dakar Hub including not limited to: coordinate various actions related to the administration of the unit’s human resource activities; support staff on visa matters; monitor staffing table, monitor appointments and reassignments of Resident Coordinators (RCs) and ad interim appointment arrangements for RCs in West, Central and North Africa regions; and maintains up-to-date list on RCs including their contact details.

In close collaboration with the Senior Administrative Assistant of the DCO Regional Office for Africa, the Intern needs to assist in the preparation and development of the DCO Regional Office for Africa work programme and budget; assist managers in the elaboration of resource requirements for budget submissions; support procurement projects and activities, following standard processes; review requisitions for goods-and-services; inspect and receipt goods/services received against the purchase order, invoices provided by the contractor and perform asset management activities.

Regarding the support for data analysis, the Intern support SDG data collection and design of analytics on datasets in a visually compelling manner; support for the development and implementation of RCO and UNCT data and research strategies in Africa and initiate, collaborate and support relevant DCO ROA and RCO staff to produce data-driven products such Further, the Inter would perform other duties to support the DCO-ROA Dakar Hub team, as needed.

Competencies

• Professionalism: Ability to identify and resolve data discrepancies and operational problems; Ability to apply knowledge of various United Nations financial rules, regulations and procedures; Ability to maintain accurate records, review and interpret a wide variety of data and prepare relevant financial reports; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be « clients »
  and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

Applicants must meet one of the following requirements:

• be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
• be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).(Official written proof from the university supporting one of the above possibilities must be attached to the inspira application);
• Be computer literate in standard software applications including MS Suite (Word, Excel, Power Point);
• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

• English and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in spoken and written both English and French is required.
• Knowledge of another UN official language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

A completed online application (Cover Note, Personal History Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed.

Closing date: 28 May 2023.