Material Logistics Coordinator

Overall Job Purpose

• Coordinate logistics requirements for vessels, equipment and headcounts and ensures materials dispatch offshore to meet FPSO requirements.
• Responsible for supporting material logistic operations, with the focus of creating a competitive, transparent and sustainable business environment for the Material Logistic scope, aiming to achieve MOSEN’s supply chain and corporate goals.

Core Responsibilities

• Coordinate material logistic processes of material receiving, inspection, storage, handling, expedition and loading, assuring identification and sustainable solving of gaps and inefficiencies on this process through the close interaction with Material Logistics Internal Clients.
• Assure the proper transparence of MOSEN SC Material Logistic scope and activities by periodically informing MOSEN SC Management about daily activities, issues, costs, service levels and performance of the Material Logistic Team and scope.
• Monitor the execution of contracted logistic service providers, defining priorities, proper evaluating measurement bulletins, monitoring overtime needs and contract budgets.
• Contribute to the optimization of expenses (budget), through high performance and efficient negotiations.
• Have knowledge and perform the respective tasks of the department according to the processes described in the IMS, communicating your management about divergence of practice x theory for necessary adjustments.
• Assures stock replenishment, by setting Min/Max and implementing ABC classification
• Put in place Stock counting (permanent, cycle counting), define the gap, justify and work closely with Finance department to correct discrepancies.
• Liaise with Port Authorities and issue Customs Letters for materials loadout/backload transiting by the Port.
• Coordinate activities at MOSEN Port Base and ensure good cooperation & communication between MODEC, Client, Services Provider and Port Authorities.
• To be aligned with Company Objectives, Policies, Procedures and integration with Clients, Community, Suppliers and MOSEN respective Team.

HSEQ Requirements and Code of Conduct

• HSEQ: Act in compliance with the corporate HSSEQ Management System Policy, the MODEC Life Saving Rules, and the policies, guides, process standards and work instructions available in the Integrated Management System (IMS). Act to promote the preservation of the environment, the health and occupational safety (personnel and their team), the safety of processes, and the preservation of assets in their scale of responsibility.
• Implement 5S for warehousing and housekeeping within the logistics base and the FPSO
• Ethics and Compliance: In compliance with the Code of Business Conduct and Ethics, as well as with MODEC Group Ethics and Compliance Policies and Local Procedures, their respective forms, online and live mandatory trainings is committed to comply with all applicable laws, regulations and obligations and act in accordance with the highest ethical standards and with MODEC values.

Financial and Operational Dimensions / Impact and Decision-making Authority

Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).

Work Relationships

Indicate positions that report directly to this position. Number of direct / indirect reports.

• As per indication on the Organizational Chart, available in the Integrated Management System (IMS).

Indicate internal/external contacts and purpose of contacts.

• [External] Suppliers – Specialist will have to work with Logistics suppliers which will help us on the activities in general.
• [Internal] All departments – The Specialist interacts with other sectors in their logistics routine activities.

Job Challenges and Problem Solving

• Interface, create strong cooperation and networking with stakeholders inside MODEC
• Ensure that safety standards are identified, communicated and enforced within the department
• Meet budgetary spending targets for the departmental cost center

Qualifications & Experience

Educational Qualification

• Master’s degree (Administration | Engineering | Logistics | International Relations | Accounting or a related field)

Certifications

N/A

Relevant Experience:

8 years’ experience on logistic activities in large scale oil and gas or transformation industries preferable.

Key Behaviors

• Great team worker
• Good organizational skills
• Excellent time management
• Confident communicator
• Works well under pressure
• Excellent people skills
• Impeccable attention to detail

Languages

Fluent English, French and local language

Software:

• Excellent computer skills in general
• Competence in using Microsoft Office software, in particular Excel
• SAP Logistics module

Working Conditions

Additional information about safety and occupational health conditions for the job position, refer to PPRA (Environment Risk Prevention Program) and PCMSO (Program for Medical Control and Occupational Health), according to the Occupational Health Management Procedure.