Office Assistant

Site NBA

The NBA is hiring an Office Assistant BAL.

The BAL Office Assistant will act as the first point of contact for all external visitors and provide office management services and maintain office equipment. They will also be responsible for providing cover for the PA, to CEO.

This role is to be based in Dakar, Senegal.

Major Responsibility

  • Act as a first point of contact for all external visitors.
  • Manage office area and maintain all office equipment.
  • Manage incoming and outgoing post. Order couriers, taxis and other services as required.
  • Liaise with cleaning company on day-to-day cleaning of office.
  • Maintain office equipment i.e. Copiers, faxes, printers, telephone, computers etc.
  • Liaise with building management re: office maintenance and coordinate assistance with general up-keep (escalate to Senior Director – Finance & Administration where appropriate).
  • Assisting with the processing of new starters (ordering business cards and equipment etc.).
  • Tracking of employee holidays.
  • Assist with office health and safety matters.
  • Provide cover for the PA to the CEO
  • Provide assistance in the invitation process for BAL Events.
  • Assist with ticketing and other ad hoc duties for BAL Events as required.
  • Undertake any other duties as may be required.

Required Skills/Knowledge

  • Excellent management and organizational skills
  • Ability to multitask, juggle workloads and meet deadlines
  • First class attention to detail
  • Articulate, confident communicator, able to deal effectively with clients, management and staff at all levels
  • High level of integrity and able to use own initiative and have a flexible approach
  • Must be able to work independently on own initiative with minimal direction at time
  • Ability to work collaboratively with the PA to the SVP, Europe
  • Ability to deal with confidential information/documents.

Experience Needed

  • Office management experience
  • Experience of operating in a support role at Senior Executive level

Educational Background Required

Graduate preferred.

Closing date : 19 January 2022.

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