Office Manager

Site Global Mind Consulting

Global Mind Consulting recruits an Office Manager.

On behalf of one of its key clients based in Dakar – Senegal, Global Mind Consulting is looking for an : Office manager reports directly to the CEO.

Role purpose

Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Key accountabilities & activities

  • Evaluate and manage staff performance
  • Recruit and select office staff
  • Organize orientation and training of new staff members
  • Coach, mentor and discipline office staff
  • Design and implement filing systems
  • Ensure filing systems are maintained and current
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Oversee adherence to office policies and procedures
  • Analyse and monitor internal processes
  • Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency
  • Co-ordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Manage internal staff relations
  • Maintain a safe and secure working environment

Profile

  • Business degree or equivalent
  • Minimum 2 years of expérience in similar role

Qualifications

  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages
  • Good presentation and communication skills
  • Excellent written and spoken French (English is an advantage)

Requirements

  • Management skills
  • Writing and synthesis skills
  • Adaptability and sense of anticipation
  • Organization, rigor, autonomy and adaptation
  • Relational skills and good listening skills
  • Good writing skills
  • Resistance to stress and pressure

To apply

Send CV + cover letter at the following email address contact@globalmindconsulting.com Ref : Office Manager

Deadline : Monday, September 20th, 2021 – included.

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