Assistant Logistique

OMS

WHO hiring Logistics Assistant.

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Logistics Assistant will provide well-rounded logistics and operations support services, this includes the transport, customs clearance, delivery, storage, and management of material assets for the emergency preparedness, recovery, and response activities; support the establishment of functional offices, housing and storage facilities at regional level as required.

 Summary of Assigned Duties

  • Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda
  • Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.
  • Schedule and monitor deliveries by suppliers, clearing agents, and the organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.
  • Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.
  • Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.
  • Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.
  • Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.
  • Provide logistics support for upcoming logistics requirements as may be required.
  • Maintain an up-to-date record of all – fixed assets and attractive items.
  • Generate annual fixed assets movement cards based on the WHO e-manual XIII.
  • Support the management of the office premises and furniture and arrange repair/maintenance when required.
  • Perform other related duties as required or instructed, including providing support to other areas of work.

Job requirements

Educational (Qualifications):

  • Essential: Completion of secondary education in business administration, logistics management or related field.
  • Desirable: University degree in business administration, logistics management or related field is an asset supplemented by training in the field of Logistics and Supply
  • Completion of secondary education supplemented by training in the field of Logistics and Supply.

Experience

  • Essential:  At least ten (10) years working experience in administrative or operations and logistics with a complex and diverse work environment, preferably an international organization.
  •  Desirable: Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset.

Closing date: 15 July 2024.

Pour postuler, veuillez cliquer sur ce lien : careers.who.int.

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