Procurement Officer

Site FAO

The FAO is hiring a Procurement Officer.

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) supports the transformation to More efficient, inclusive, resilient and sustainable agri-food systems, for Better production, Better nutrition, a Better environment and a Better life, leaving no one behind.
Procurement Service (CSLP) provides policy and operational support to ensure that the Organization procures goods, works and services based on ‘Best Value for Money’ principles.
The post will be in one of the 47 Decentralized Offices of the Region of Africa and the incumbent may be responsible for procurement activities in more than one country in the region.

Reporting Lines

The Procurement Officer reports to the Chief, Procurement Service (CSLP) for functional and policy guidance and administratively to the highest-ranking Officer in the duty station.

Technical Focus

Procurement of goods, works and services and quality assurance for Letters of Agreement in compliance with FAO’s rules and regulations.

Key Results

Ensure that procurement activities comply with FAO’s established policies and procedures and reflect best practice for public procurement.

Key Functions

  • Plans, develops and manages all procurement and contractual aspects of significant complexity;
  • Advises requisitioning units on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle, meeting objectives under tight deadlines;
  • Prepares solicitation process, identifies method of solicitation, drafts tendering documents, identifies sourcing strategy and distributes invitations to tender, also using e-tendering system and supports bid/proposals evaluations while ensuring the solicitation process is fair, objective and transparent and that it follows the general principles, as set forth in the FAO Manual Section;
  • Prepares and presents cases to the relevant Procurement Committees;
  • Participates in and conducts site inspections, bidder’s conferences and contract negotiations;
  • Conducts market research to keep abreast of market developments; researches and analyses statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
  • Contributes to updating procurement policies and related tools, provides procurement reporting as well as clarification/information for auditing purposes;
  • Participates in the development of training and related training materials and promotes best practices and capacity development at HQ and the Decentralized Offices;
  • Provides guidance to new/junior staff and stakeholders; Ensures entry of accurate data using the Organisations ERP and related systems;
  • Makes initial determinations and recommendations concerning disputes or claims arising from contractual instruments or procurement processes;
  • Prepares monitoring reports, reviews and analyses data and make recommendations based on findings;
  • Performs other duties as required.

Specific Functions

  • Undertakes the Buyer function in conformity with FAO rules and regulations.
  • Reviews Letters of Agreement in conformity with the Quality Assurance function as set forth in FAO rules and regulations.
  • Identifies and makes initial determinations and recommendations concerning disputes or claims arising out of procurement actions.
  • Organizes and participates in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC).
  • Coordinates with forwarding agents relating to custom clearance, packing, and shipment of goods and maintain logistics records of such procurement-related activities

Candidates will be assessed against the following

Minimum Requirements

  • Advanced university degree in Procurement, Logistics, Supply Chain Management, Law, Business, Administration, Economics, Public Administration or Commerce or a related field.
  • Five years of relevant experience in procurement related activities with at least two in public procurement;
  • Working knowledge of English and French

Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Work experience in more than one location or area of work, particularly in field positions is desirable
  • Ability to manage and supervision of team
  • Demonstrated knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services
  • Extent and relevance of experience in public sector procurement dealing with complex contractual issues including revising, drafting of contract, formulating options and proposing recommendations
  • Extent and relevance of experience in identifying clients’ procurement-related needs and in providing support and guidance from clients’ point of view

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

General information

Extension of fixed term appointments is based on certification of performance and availability of funds
FAO reserves the right not to make an appointment.

Conditions of service

  • A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm

Other benefits, subject to eligibility, include:

  • Dependency allowances
  • Rental subsidy
  • Education grant for children
  • Home leave travel
  • 30 working days of annual leave per year
  • Pension fund entitlements under the UN Joint Staff Pension Fund
  • International health insurance; optional life insurance
  • Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization.

How to apply

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills.

  • Candidates are requested to attach a letter of motivation to the online profile;
  • Once your profile is completed, please apply and submit your application;
  • Your application will be screened based on the information provided on your online profile;

Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Only applications received through the FAO recruitment portal will be considered;
We encourage applicants to submit the application well before the deadline date.

Closing date : 25 October 2021.

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