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Budget and Programming Officer

Site World Food Programme - WFP

The World Food Programme is recruiting a Budget and Programming Officer.

  • Job Title: Budget & Programming Officer
  • Grade: NOA level
  • Contract Type: Fixed Term
  • Duty Station: Representation- Dakar
  • Duration of Employment: 1 year

Organizational context 

This job is based in the Country office, reporting directly to the Deputy Country Director. Job holder operate with minimal supervision, and provide guidance to junior staff. He/She is heavily involved in day–to-day activities, analytical work and provide advice on less complex issues.

Job purpose

To deliver budget and resource analysis and programming activities and/or provide support in Senegal CO, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilization of funds.

Key responsibilities at the World Food Programme

  1. Contribute towards the development of plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
  2. Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimize resources.
  3. Monitor and provide advice on fund utilization, and advance financing, loan and borrowing/repayment and refinancing arrangements; alerting Country office to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.
  4. Monitor and provide advice on actions related to project closure and resource transfer.
  5. Monitor the resource pipeline to maximize operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
  6. Support the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
  7. Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
  8. Collate and analyse data for the preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
  9. Proactively contribute ideas to senior officers for improvement to systems, techniques, tools processes and procedures to better monitor and manage budgets and funds.
  10. Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and updating training materials, manuals and guidelines.
  11. Represent the unit at internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
  12. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
  13. Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
  14. Other as required.

Desire Experiences for entry into the role

  • a) Has contributed to the development of operational or office related budgets.
  • b) Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.
  • c) Has demonstrated a broad understanding of WFP’s financial architecture and how it support implementation of operations.

Academic Qualifications of the Budget and Programming Officer

Education: Advanced University degree in Business Administration, Finance and Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

Language: Working knowledge (proficiency/Level C) of both French and English is required.

4Ps Core Organisational Capabilities :


  • Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs ofbeneficiaries, new  requirements of partners).
  • Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.


  • Assesses own strengths and weaknesses to increase self-awareness, and includes  these in conversations on own developmental needs.
  • Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Proactively seeks feedback and coaching to build confidence, and develop andimprove individual skills.
  • Participates in accomplishing team activities and goals in the face of challenging circumstances.


  • Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Makes rational decisions about individual activities when faced with uncertain  circumstances, including in times of ambiguity regarding information or manager


  • Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager
  • Seeks to understand and adapt to internal or cross-unit teams’ priorities and  preferred working styles.
  • Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Provides operational support on analyses and assessments that quantifies anddemonstrates WFP’s unique value as a partner.

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